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The regulations regarding expense claims for contractors working under umbrella companies have changed significantly over the past few years.

Prior to submitting a claim for expenses, Sterling will need to verify that your assignment allows you to claim for expenses, and the type of expenses that you are able to make. In order to do this you are required to complete an SDC (supervision, direction & control) check.

Expenses should be ‘wholly, exclusively and necessarily in the performance of your duties’, and should be submitted alongside legitimate VAT receipts. Should you pass SDC checks, then you will be eligible to claim back work-related expenses.

What expenses can you claim?

The following expenses are just some of the items that can be claimed if you have passed SDC checks, and are working in a temporary workplace.

Accommodation

Accommodation

When working away from a main residence (i.e. hotels, B&B’s, lodgings).

Mileage

Mileage

Between workplace and home or lodgings.

Subsistence

Subsistence

Food and non-alcoholic drink consumed within the working day.

Tools

Tools

For tools of an industrial nature, used solely for work.

Protective & safety wear

Protective & safety wear

Expenses related to Personal Protective Equipment (PPE) such as safety boots, safety hats, etc.

For more information on expenses and what you can claim, we have compiled a useful guide:

View guide to expenses

How to claim expenses

To claim back expenses, all you need to do is log into our portal using your email address and password you gave us when you registered and submit your claim.

Hard copy expense forms are available on request should you require them; however, we must make you aware that submitting your expenses via this method will take longer as they will need to be returned via post along with original copies of VAT receipts.

Umbrella Portal